Supplier Expo Registration and Contract

SAF 136th Annual Convention • September 21-23, 2021 • Loews Royal Pacific Resort
Orlando, FL

Connect with buyers one-on-one from your own tabletop exhibit during this stand-alone, can’t-miss convention event. The supplier expo attracts both exhibitors and attendees internationally to learn about the best and brightest products and services in the floral industry!

Wednesday, September 22
Setup Time 8:00 a.m. – 12:00 p.m.
Tear Down 3:00 p.m. – 5:00 p.m.

We, the tabletop exhibitor, hereby submit our application and contract to participate in the SAF Annual Convention Supplier Showcase. In making this application and executing this contract, by electronic signature, we hereby agree to the Rules and Regulations named herein. (Complete the below information as you wish it to be published.)

Supplier Expo 2021 — Orlando

SAF has created this digital asset library to collect your marketing materials. This library will provide easy access to everything we need to promote your organization. Add your collateral, videos, logo, and URL below.

Select where your ad will be placed.
- Supplier Expo 2021 Contract
Choose the event category
Company Name
Contact Name
First Last
Email*
Phone*
Address*
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
50 word or less company description
URL link of choice*
Upload a files (i.e high res pdf, jpg, gif, png, mp4)*
Drop files here or

Accepted file types: jpg, gif, png, pdf, mp4, mov, Max. file size: 2 GB, Max. files: 6.
Electronic Signature*
Registration Type
- Supplier Expo – Plus Convention Registration 2021
- Supplier Expo – Tabletop Only Registration 2021
Consent*
Terms & Conditions Liability
The Society of American Florists shall not be responsible for any loss, damage, theft, or injury that may come to the Exhibitor or the Exhibitor’s employees or property from any cause whatsoever, prior to, during, or subsequent to the period covered by the exhibitor contract; and the Exhibitor, on signing, agrees to indemnify same against any and all claims for such loss, damage or injury. The Society of American Florists does not provide any security services or personnel for the exhibit area during or subsequent to the period covered by the exhibitor contract.

Any damage to the building due to the carelessness of the Exhibitor must be paid for by the Exhibitor. Also, the Society of American Florists shall not be responsible for any damage Supplier Expo – Exclusive Time
12:30 p.m. – 3:00 p.m.

Tear Down 3:00 p.m. – 5:00 p.m.

Supplier Expo Application and Contract
We, the tabletop exhibitor, hereby submit our application and contract to participate in the SAF Annual Convention Supplier Showcase. In making this application and executing this contract, by our signature, we hereby agree to the Rules and Regulations named herein. (Complete the below information as you wish it to be published.)

Terms & ConditionsLiability

The Society of American Florists shall not be responsible for any loss, damage, theft, or injury that may come to the Exhibitor or the Exhibitor’s employees or property from any cause whatsoever, prior to, during, or subsequent to the period covered by the exhibitor contract; and the Exhibitor, on signing, agrees to indemnify same against any and all claims for such loss, damage or injury. The Society of American Florists does not provide any security services or personnel for the exhibit area during or subsequent to the period covered by the exhibitor contract.

Any damage to the building due to the carelessness of the Exhibitor must be paid for by the Exhibitor. Also, the Society of American Florists shall not be responsible for any damage to the Exhibitor’s business for failure to provide space for the exhibit, for the removal of same, or for failure to hold the SAF Annual Convention.

The Exhibitor agrees to abide by the following rules and regulations for the SAF Annual Convention. Any deviation, without the express permission of SAF, may result in removal from the show and loss of monies paid.

Tabletop Schedule
Tabletops may be set up beginning at 8:00 a.m. on Wednesday, September 22, 2021. All tabletops should be fully set up and ready for business by 11:30 a.m. Tabletop locations will be assigned ahead of time. Failure to occupy space contracted in no way relieves the Exhibitor of the obligations to pay the full rental charge for such space. The Convention may take possession of any unoccupied space and may, at its discretion, re-let it on such terms as it may deem advisable.

No part of the display will be packaged, pre-packed or removed, or any other form of display dismantling, done prior to 3:00 p.m. on Wednesday, September 22, 2021.
Exhibitors will adhere to the opening and closing times of the display space throughout the course of the SAF Annual Convention. At least one person must be in attendance at the display space during all display hours.

Cancellations
Cancellations received prior to September 1, 2021 are subject to a 50% cancellation service fee with the balance refunded. Cancellations after this date shall not
be refunded.

Displays
All displays must conform to the size of a 6’x30” tabletop and must not be of such nature or arrangement as to obstruct the view or interfere with exhibits of others. SAF reserves the right to move Exhibitors not complying with the above conditions.

Behavior
Behavior in a disorderly, abusive, or other manner not generally acceptable to the general public will not be permitted. The company or individual whose name appears on this contract takes responsibility for any and all individuals representing the company or himself while at the SAF Annual Convention.

Insurance
SAF will not procure or maintain any insurance and/or security to ensure the property of any Exhibitor against damage, fire, theft, or otherwise and further will not procure or maintain any insurance coverage to insure any Exhibitor against liability for injury or damage to any property or persons. Any Exhibitor wishing such insurance and/or security coverage shall procure the same of itself and
its expense.

Convention Management
SAF shall have the right, but not the obligation, to resolve disputes or disagreements between Exhibitors, or between Exhibitors and official contractors. In the event of a dispute or disagreement between an Exhibitor and an official contractor, or between two or more Exhibitors, action
or decision by SAF intended to resolve the dispute or disagreement shall be binding on the Exhibitor.

SAF may from time to time issue such additional rules as it deems necessary for the orderly presentation of the display area. Any rule may be amended at any time by SAF, provided that such amendment shall not substantially diminish the rights or increase the liability of the Exhibitor.
Name
This field is for validation purposes and should be left unchanged.