The Society of American Florists (SAF) shall not be responsible for any loss, damage, theft, or injury that
may come to the Exhibitor or the Exhibitor’s employees or property from any cause whatsoever, prior
to, during, or subsequent to the period covered by the exhibitor contract; and the Exhibitor, on signing,
agrees to indemnify same against any and all claims for such loss, damage or injury. The Society of
American Florists does not provide any security services or personnel for the exhibit area during or
subsequent to the period covered by the exhibitor contract.
Any damage to the building due to the carelessness of the Exhibitor must be paid for by the Exhibitor.
Also, the Society of American Florists shall not be responsible for any damage to the Exhibitor’s business
for failure to provide space for the exhibit, for the removal of same, or for failure to hold a SAF exhibit
and/or tabletop display event.
The Exhibitor agrees to abide by the rules and regulations SAF events policies. Any deviation, without
the express permission of SAF, may result in removal from the show and loss of monies paid.

Supplier Expo Phoenix 2023
Starts: Thursday, Sept. 7 at 1:00 p.m.
Ends: Thursday, Sept. 7 at 5:30 p.m.

Tabletop Schedule
Tabletops may be set up beginning at 2:00 p.m. on Wednesday, September 6, 2023. All tabletops
should be fully set up and ready for business by 8:00 p.m. Failure to occupy space contracted in no
way relieves the Exhibitor of the obligations to pay the full rental charge for such space.
The Convention may take possession of any unoccupied space and may, at its discretion, re-let it on
such terms as it may deem advisable.
No part of the display will be packaged, pre-packed or removed, or any other form of display
dismantling, done prior to end of the event, September 7 at 5:30 p.m. *end of the supplier tabletop
exhibition.
Exhibitors will adhere to the opening and closing times of the display space throughout the course of
the SAF event. At least one person must be in attendance at the display space during all posted ‘supplier
expo’ hours.
Cancellations
Cancellations received prior to 30 days of the start of the event are subject to a 50% cancellation service
fee with the balance refunded. Cancellations after this date shall not be refunded.
Displays
All displays must conform to the size of a 6’x30” tabletop and must not be of such nature or

arrangement as to obstruct the view or interfere with exhibits of others. SAF reserves the right to
move Exhibitors not complying with the above conditions.
Behavior
Behavior in a disorderly, abusive, or other manner not generally acceptable to the general public will
not be permitted. The company or individual whose name appears on the contract takes responsibility
for any and all individuals representing the company or himself while at SAF’s annual convention
in Phoenix.
Insurance
SAF will not procure or maintain any insurance and/or security to ensure the property of any Exhibitor
against damage, fire, theft, or otherwise and further will not procure or maintain any insurance coverage
to insure any Exhibitor against liability for injury or damage to any property or persons. Any Exhibitor
wishing such insurance and/or security coverage shall procure the same of itself and its expense.
Staff Management and its employees
SAF shall have the right, but not the obligation, to resolve disputes or disagreements between
Exhibitors, or between Exhibitors and official contractors. In the event of a dispute or disagreement
between an Exhibitor and an official contractor, or between two or more Exhibitors, action or decision by
SAF intended to resolve the dispute or disagreement shall be binding on the Exhibitor.
SAF may from time-to-time issue such additional rules as it deems necessary for the orderly
presentation of the display area. Any rule may be amended at any time by SAF, provided that such
amendment shall not substantially diminish the rights or increase the liability of the Exhibitor.